Online Submissions

Author Guidelines  |  Copyright Notice 

Author's Guidelines

Nova Medica Informatica (NOVEM) is a peer-reviewed, open-access quarterly journal pioneering the "Medicine-Driven Informatics" paradigm. We serve as a premier international platform for publishing high-quality research where clinical needs and evidence-based practice drive digital health innovation.

NOVEM bridges the critical gap between clinical medicine and information technology, focusing on translational research that demonstrates tangible impact on patient outcomes, healthcare delivery, and health systems optimization.

Coverage includes, but is not limited to:

  • Clinical Artificial Intelligence & Machine Learning
  • Digital Health Implementation Science
  • Clinical Decision Support Systems
  • Health Data Science & Analytics
  • Telemedicine & mHealth Innovations
  • Medical Internet of Things (MIoT)
  • Health Information Systems & Interoperability
  • Clinical Bioinformatics & Precision Medicine
  • Health Technology Assessment & Evaluation
  • Digital Health Equity & Ethics

Submission & Correspondence

Online Submission System

Authors must submit manuscripts through our Open Journal Systems (OJS) platform:
https://journal.uc.ac.id/index.php/novem/ 

 

File Naming Convention

Files should be named as follows: NOVEM_LastnameFirstAuthor_FirstThreeWordsTitle
Example: NOVEM_Smith_ClinicalAIValidation.docx

 

Correspondence Address

Editor-in-Chief, Nova Medica Informatica (NOVEM)

Paul L Tahalele, MD, PhD, FICS
School of Medicine and School of Information Technology
Universitas Ciputra
CitraLand CBD Boulevard, Surabaya, East Java 60219, Indonesia
Email: novemjournal@ciputra.ac.id
Website: https://journal.uc.ac.id/index.php/NOVEM

Cover Letter Requirements

Each submission must include a cover letter on separate letterhead addressing:

  1. Alignment with NOVEM's Mission: Explain how your manuscript advances the "Medicine-Driven Informatics" paradigm.
  2. Originality Statement: Confirm the manuscript has not been published previously and is not under consideration elsewhere.
  3. Author Contributions: Using the CRediT (Contributor Roles Taxonomy) system, specify each author's contribution.
  4. Clinical Relevance Statement: Briefly describe the clinical problem addressed and potential impact on healthcare.
  5. Competing Interests: Declare any conflicts of interest for all authors.
  6. Funding Sources: Acknowledge all funding sources.
  7. Data Availability: Indicate whether data will be shared and through which repository.

Manuscript Specifications

General Requirements

  • File Format: .docx (Microsoft Word)
  • Length: Maximum 8,000 words (including abstract, references, tables, figures)
  • Language: English (US or UK style, consistent throughout)
  • Font: Dubai, 11-point
  • Spacing: Double-spaced throughout
  • Margins: 2.54 cm (1 inch) on all sides
  • Page Numbers: Consecutively numbered in bottom right corner

Manuscript Structure

  1. Title Page (separate file)
  2. Abstract & Keywords
  3. Main Text (Introduction, Methods, Results, Discussion, Conclusion)
  4. Clinical Impact Statement (required)
  5. Acknowledgments
  6. Declarations (Ethics, Funding, Conflicts)
  7. References
  8. Tables & Figures (separate files if applicable)
  9. Supplementary Materials (if applicable)

Detailed Component Requirements

  1. TITLE PAGE (Separate File)
  • Full Title (≤ 15 words, should include key clinical and technical elements)
  • Running Title (≤ 50 characters)
  • All Authors: Full names, affiliations, ORCID iDs, email addresses
  • Corresponding Author: Clearly indicated with complete contact details
  • Word Count: Total manuscript word count
  • Number of: Tables, figures, supplementary files
  1. ABSTRACT & KEYWORDS
  • Structured Abstract: ≤ 300 words, with headings:
    • Background: Clinical problem and informatics gap
    • Objective: Specific aims
    • Methods: Study design, setting, participants, interventions, analysis
    • Results: Key findings with quantitative data
    • Conclusions: Clinical implications and informatics significance
  • Keywords: 5-8 MeSH terms or EMTREE keywords
  1. MAIN TEXT

3.1 Introduction

  • Clearly state the clinical problem and its significance
  • Review both clinical and technical literature
  • Identify the knowledge gap in medicine-driven informatics
  • State specific research objectives/hypotheses

3.2 Methods

  1. Study Design & Setting
  • Study type (RCT, cohort, implementation study, etc.)
  • Clinical setting description
  • Timeline
  1. Participants
  • Inclusion/exclusion criteria
  • Recruitment procedures
  • Sample size justification
  1. Intervention/Technology Description(if applicable)
  • Complete technical specifications
  • Development process with clinical input
  • Implementation details
  1. Data Sources & Measures
  • Data collection methods
  • Outcome measures (primary, secondary)
  • Validation procedures
  1. Statistical & Analytical Methods
  • Statistical tests with rationale
  • Software and version
  • Handling of missing data
  • Bias assessment methods
  1. Ethical Considerations
  • IRB/ethics approval number
  • Informed consent procedures
  • Data privacy and security measures

3.3 Results

  • Present findings in logical sequence
  • Include both clinical outcomes and technical performance
  • Report effect sizes with confidence intervals
  • Include negative/null results

3.4 Discussion

  • Interpretation: Relate findings to clinical context
  • Comparison: Contrast with existing literature (clinical and technical)
  • Mechanisms: Explain how technology achieved clinical effects
  • Limitations: Address methodological constraints
  • Generalizability: Discuss applicability to other settings

3.5 Conclusion

  • Concise summary of main findings
  • Clinical Implications: Direct recommendations for practice
  • Research Implications: Future directions
  1. CLINICAL IMPACT STATEMENT (Required)
  • ≤ 200 words
  • Describe specific clinical applications
  • Identify target user groups
  • Estimate potential patient impact
  • Outline implementation pathway
  1. ACKNOWLEDGMENTS
  • Funding sources with grant numbers
  • Technical assistance
  • Clinical collaborators
  • Data contributors
  1. DECLARATIONS
  • Ethics Approval and Consent to Participate
  • Consent for Publication (if applicable)
  • Availability of Data and Materials
  • Competing Interests
  • Funding
  • Authors' Contributions (using CRediT taxonomy)
  • Acknowledgments
  1. REFERENCES

Format: IEEE Style (numerical citation order)

In-text Citation:

  • Use bracketed numbers in sequential order [1], [2], [3]
  • Multiple references: [1], [3], [5]
  • Page numbers for quotes: [1, p. 25]

Reference List Format:

Journal Articles:
[1] A. Gupta, S. Patel, and M. Rodriguez, "Clinical validation of a deep learning algorithm for diabetic retinopathy screening in primary care settings," JAMA Ophthalmology, vol. 140, no. 3, pp. 221-228, Mar. 2022, doi: 10.1001/jamaophthalmol.2021.5555.

Conference Papers:
[2] K. Tanaka, H. Watanabe, and Y. Nakamura, "Real-time sepsis prediction using EHR data and machine learning: A multicenter validation study," in Proc. AMIA Annu. Symp., Chicago, IL, USA, 2023, pp. 455-464.

Books:
[3] R. S. Ledley and L. B. Lusted, "Reasoning foundations of medical diagnosis," in Medical Informatics: Computer Applications in Health Care and Biomedicine, 3rd ed., E. H. Shortliffe and J. J. Cimino, Eds. New York, NY, USA: Springer, 2014, pp. 113-140.

Standards:
[4] Health Level Seven International: HL7 FHIR Release 4, HL7 Int., Ann Arbor, MI, USA, 2019. [Online]. Available: http://hl7.org/fhir

Preprints:
[5] J. Chen et al., "Multimodal AI for early detection of Alzheimer's disease from speech and movement patterns," medRxiv, 2023, doi: 10.1101/2023.08.15.23294120.

Software/Code:
[6] M. Johnson, "ClinicalML: Python library for clinical machine learning (Version 2.1.0)," Zenodo, 2023. [Online]. Available: https://doi.org/10.5281/zenodo.7890123

Thesis/Dissertation:
[7] L. M. Garcia, "Implementation and evaluation of a telehealth platform for chronic disease management in rural communities," Ph.D. dissertation, Dept. Biomed. Inform., Stanford Univ., Stanford, CA, USA, 2022.

Reference Management:

  • Use reference management software (EndNote, Zotero, Mendeley)
  • Ensure all DOIs are active and properly formatted
  • Verify all URLs are accessible
  1. TABLES & FIGURES

Tables:

  • Number consecutively (Table 1, Table 2, etc.)
  • Include descriptive title above table
  • Use footnotes for abbreviations and explanations
  • Submit as editable text, not images

Figures:

  • High resolution (≥300 dpi)
  • Acceptable formats: .tiff, .eps, .pdf
  • Include legends below figures
  • For clinical images: ensure patient privacy

Reporting Guidelines Checklist

Include completed checklist as supplementary material:

  • Randomized Trials: CONSORT checklist + extension for eHealth
  • Observational Studies: STROBE checklist
  • Systematic Reviews: PRISMA checklist
  • Diagnostic/Prognostic Studies: STARD or TRIPOD checklist
  • Qualitative Research: SRQR or COREQ checklist
  • Quality Improvement Studies: SQUIRE checklist
  • Economic Evaluations: CHEERS checklist
  • AI/ML Studies: TRIPOD-AI or CLAIM checklist

Submission Preparation Checklist

Before submitting, authors must confirm compliance with all items:

Ethical Requirements

  • The manuscript reports original research that has not been published previously
  • The manuscript is not currently under consideration elsewhere
  • All authors meet ICMJE authorship criteria and have approved the final version
  • Ethical approval was obtained for studies involving human/animal subjects (IRB number provided)
  • Informed consent was obtained from all participants
  • All conflicts of interest are disclosed
  • Clinical trial registration number provided (if applicable)

Technical Requirements

  • Manuscript follows NOVEM's structure and formatting guidelines
  • Abstract is structured and ≤300 words
  • Clinical Impact Statement included (≤200 words)
  • References formatted in IEEE style
  • All tables and figures are numbered and referenced in text
  • Word count does not exceed 8,000 words
  • Reporting guideline checklist completed and submitted

Content Requirements

  • Manuscript clearly addresses a clinical problem
  • Technology/informatics solution is thoroughly described
  • Clinical outcomes are measured and reported
  • Integration between clinical and technical aspects is demonstrated
  • Limitations are adequately discussed
  • Clinical implications are clearly stated

Data Sharing

  • Data availability statement included
  • Code availability statement included (if applicable)
  • Clinical data has been de-identified and protected

Editorial Process & Timeline

Review Process

  1. Initial Screening (3-5 days): Check for completeness and scope
  2. Editorial Assessment (7-10 days): Initial quality evaluation
  3. Peer Review (4-6 weeks): Double-blind review by ≥2 experts
  4. Decision (1-2 weeks): Editorial decision based on reviews
  5. Revision (4-6 weeks): Author revision period
  6. Final Decision (1-2 weeks): Acceptance/rejection

Article Processing Charges

NOVEM is a platinum open access journal with no author fees for the first three years of operation. After this period, standard APCs may apply, with waivers available for authors from low-income countries.

Copyright & Licensing

Copyright

Upon acceptance, authors grant NOVEM the right to publish and distribute the article. Authors retain copyright of their work.

License

All articles are published under the Creative Commons Attribution 4.0 International (CC BY 4.0) license, allowing unrestricted use, distribution, and reproduction with proper citation.

Responsible Research Reporting

NOVEM adheres to:

  • International Committee of Medical Journal Editors (ICMJE) recommendations
  • Committee on Publication Ethics (COPE) guidelines
  • FAIR Data Principles
  • TRUST Principles for digital repositories

Misconduct Policy

Allegations of plagiarism, data fabrication, or authorship disputes will be investigated following COPE guidelines. Retractions or corrections will be issued when warranted.

Support for Authors

Pre-submission Support

  • Formatting assistance: formatting@novemjournal.org
  • Statistical review consultation: stats@novemjournal.org
  • Ethical guidance: ethics@novemjournal.org

Language Editing

Authors are encouraged to use professional English editing services. Preferred providers:

  • American Journal Experts
  • Editage
  • Cambridge Proofreading

ORCID Requirement

All authors must have an ORCID iD, which should be provided during submission.

Manuscript Template

Download the official manuscript template:
https://novemjournal.org/templates/NOVEM_Template.docx

Reference Style File

Download IEEE style files for reference managers:
https://novemjournal.org/templates/IEEE_NOVEM.ens